Privacy Policy

Who we are

‘The Key Data Limited’ trading as ‘The Key’.

This privacy policy will explain how our organisation uses the personal data we collect from you when you use our website.

What personal data we collect and why

Contact Form and Comments

When visitors contact us or leave comments on the site we collect your name and contact information (email address, telephone number) the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Cookies

If you leave a contact request or comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How we use your data

To process interactions. We use personal information such as name, telephone number and email address to engage in interactions with you, including contacting you about our services, your order, subscription and event participation.

To provide support or other services. we may use your personal information to provide you with support or other services that you have ordered or requested. We may also use your personal information to respond directly to your requests for information, or pass your contact information to the appropriate The Key distributor or reseller for further follow-up related to your interests.

To provide information based on your needs and respond to your requests. We may use your personal information to provide you with notices of new product releases and service developments.

To administer products. We may contact you if you purchase products to confirm certain information about your order (for example, that you did not experience problems in the download process). We may also use this information to confirm compliance with licensing and other terms of use and may share it with your company/institution.

To select content, improve quality, and facilitate use of our websites. We may use your personal information, including the information gathered as a result of site navigation and electronic protocols and cookies (including third-party cookies), to help create and personalize website content, improve website quality, track marketing campaign responsiveness, evaluate page response rates, conduct usability testing, and facilitate your use of the websites (for example, to facilitate navigation and the login process, avoid duplicate data entry, enhance security, and preserve order information between sessions).

To assess usage of The Key products and services. We may track your usage of our products and services to determine your level of usage, and those usage statistics may be made available to The Keys content licensors and your company/institution.

To communicate with you about a meeting, conference or event. We may communicate with you about a meeting, conference, or event hosted or co-sponsored by The Key or one of our business associates. This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event. Information you provide when registering for or participating in a conference managed or co-sponsored by parties, other than or in addition to The Key may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties. The Key and its conference co-sponsors may contact you after the event about the event, subsequent iterations of the event and related events. Please note that our conference, meeting or event organizers, co-sponsors, exhibitors, and other third parties may directly request your personal information at their conference booths or presentations. Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information.

To assist in your participation in the Key activities. We will communicate with you, if you are participating in certain Key activities such as conferences, or The Key humanitarian activities. We may send you information such as newsletters related to those activities.

To update you on relevant The Key benefits, programs, and opportunities. We may communicate with you regarding relevant benefits, programs, and opportunities available to you, through your interactions with The Key.

To engage with third parties. We may share your personal data with third parties in connection with services that these individuals or entities perform for or with the Key. These third parties are restricted from using this data in any way other than to provide services for The Key or for the collaboration in which they and The Key are contractually engaged (for example, hosting a The Key database or engaging in data processing on The Key’s behalf, or mailing you information that you requested). These third parties are carefully selected by us and obligated to keep your data secure. From time to time, we may also share your information with third parties whom we think might provide content, products, or services of interest to you. Visitor comments may be checked through an automated spam detection service.

To protect The Key’s content and services. We may use your information to prevent potentially illegal activities and to enforce our terms and conditions. We also use a variety of technological systems to detect and address anomalous activity and to screen content to prevent abuse, such as spam. These efforts may, on occasion, result in a temporary or permanent suspension or termination of some functions for some users

To get feedback or input from you. In order to deliver products and services of most interest to our customers, from time to time, we may ask members, customers, volunteers, and website visitors to provide us input and feedback (for example through surveys, usability studies, focus groups).

To protect our information assets as well as your own personal data. We protect the confidentiality, integrity, and availability of our information assets by following a risk management approach to meet security objectives while supporting business and operational goals.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Contact information

If you have any questions or concerns about this Privacy Policy or about the use of your personal information, please feel free to contact us by email at info@thekey-partners.com.

Responses to legal requests

The Key reserves the right to share your information to respond to duly authorized information requests of governmental authorities or where required by law.

In the event of bankruptcy, merger, acquisition, reorganization or sale of assets, your information may be sold or transferred as part of that transaction. The promises in this privacy policy will apply to your information as transferred to the new entity.

Your European Union privacy rights

Under the General Data Protection Regulation (Regulation EU 2016/679) (also known as GDPR), if you are an individual protected by the GDPR you may have certain rights as a data subject.  To request information about or avail yourself of those rights, please send an email to privacy@ieee.org with “GDPR Request” in the subject line. In the email please describe, with specificity, the GDPR right you are requesting assistance with.  Please note additional information may be requested prior to initiation of a request and that IEEE reserves the right to charge a fee with respect to certain requests.  Upon IEEE’s completion of its review you will be notified if your request has been granted, denied, or exemptions apply.

Your California privacy rights

Under California Civil Code Section 1798.83 (also known as S.B. 27), if you are a California resident and your business relationship with IEEE is primarily for personal, family, or household purposes, you may request certain data regarding IEEE’s disclosure, if any, of personal information to third parties for the third-parties’ direct marketing purposes. To make such a request, please send an email to privacy@ieee.org with “Request for California Privacy Information” in the subject line. You may make such a request up to once per calendar year. If applicable, we will provide you, by email, a list of the categories of personal information disclosed to third parties for their direct marketing purposes during the immediately preceding calendar year, along with the third parties’ names and addresses. Please note that not all personal information sharing is covered by S.B. 27’s requirements.